Job Description
Make a tangible difference in your community by joining the dedicated team at the City of Los Angeles. We are seeking a detail-oriented and professional Part-Time Administrative Assistant to support our General Services department. This is a fantastic opportunity for individuals looking for flexible hours, job stability, and the chance to serve the public.
In this role, you will play a crucial part in the smooth operation of our municipal office, ensuring that our internal and external stakeholders receive the highest level of service. You will work in a dynamic environment that values integrity, accountability, and efficiency.
In this role, you will play a crucial part in the smooth operation of our municipal office, ensuring that our internal and external stakeholders receive the highest level of service. You will work in a dynamic environment that values integrity, accountability, and efficiency.
Responsibilities
- Manage incoming inquiries via phone and email with a focus on professionalism and efficiency.
- Assist in the preparation and distribution of internal memos, reports, and meeting agendas.
- Perform data entry and maintain accurate digital and physical records for departmental compliance.
- Coordinate and schedule meetings, including booking conference rooms and preparing necessary materials.
- Support senior staff with special projects and ad-hoc administrative tasks as required.
- Process and verify incoming documents and invoices for payment.
Qualifications
- High School Diploma or equivalent required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in administrative support or office management.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a focus on grammar and clarity.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.