Job Description
Are you seeking a flexible, meaningful role within the heart of Pennsylvania's government? The City of Philadelphia is currently hiring a Part-Time Administrative Specialist. This is a unique opportunity to support critical public records operations while enjoying a part-time schedule that balances work and life.
As a key member of our team, you will handle sensitive information, coordinate inter-departmental communications, and ensure our public services run efficiently. If you are detail-oriented and passionate about public service, we want to hear from you.
Why Apply?
- Competitive Pay: $22.50 per hour.
- Impact: Play a vital role in Philadelphia's government infrastructure.
- Convenient Location: Based in Center City Philadelphia.
Join us in building a better future for Philadelphia. Apply today to secure your position in state government.
Responsibilities
- Manage and organize incoming correspondence, emails, and mail for department leadership.
- Prepare and process documents, ensuring accuracy and compliance with city protocols.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Maintain and update digital and physical filing systems for public records.
- Assist with data entry and generation of reports using Microsoft Office Suite.
- Act as the primary point of contact for visitors and callers, providing professional and courteous service.
- Support special projects and ad-hoc administrative tasks as assigned by supervisors.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of administrative or clerical experience in a government or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proven organizational skills with the ability to prioritize multiple tasks effectively.
- Valid Driver’s License and access to reliable transportation.