Job Description
Join the Heart of Austin: Part-Time City Clerk Position
The City of Austin is looking for a dedicated and organized individual to join our team as a Part-Time City Clerk. In this pivotal role, you will serve as the face of our municipal office, ensuring the smooth operation of our administrative functions while maintaining the integrity of our official records.
We are committed to fostering a diverse and inclusive environment where every employee can thrive. This position offers a unique opportunity to work in a prestigious government setting with a flexible schedule that accommodates work-life balance.
Why You Should Apply:
- Meaningful Work: Contribute directly to the efficient governance and public service of Austin, TX.
- Flexible Schedule: Enjoy a part-time arrangement that fits around your personal commitments.
- Competitive Pay: Earn a competitive hourly rate commensurate with experience.
- Growth Opportunities: Gain valuable experience in public administration and office management.
Responsibilities
- Record Management: Manage, file, and retrieve official city documents, meeting minutes, and archives with strict adherence to confidentiality protocols.
- Public Assistance: Greet visitors and answer inquiries regarding city services, ordinances, and procedures in a professional and courteous manner.
- Communication Support: Receive and screen incoming calls, directing them to the appropriate departments or taking detailed messages.
- Administrative Support: Prepare, proofread, and distribute correspondence, memos, reports, and official agendas for city council meetings.
- Office Operations: Operate standard office equipment, including copiers, scanners, and computer systems, to facilitate daily workflows.
- Data Entry: Accurately input and update information into various databases and filing systems to ensure up-to-date records.
- Meeting Support: Assist with the logistics of city meetings, including setting up rooms and maintaining attendance records.
Qualifications
- Education: High School Diploma or GED equivalent is required.
- Experience: Minimum of 1 year of experience in an administrative, clerical, or customer service role preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation is essential.
- Communication: Excellent verbal and written communication skills with a strong focus on public service.
- Attention to Detail: Exceptional ability to manage details accurately and maintain organized filing systems.
- Confidentiality: Demonstrated ability to handle sensitive and confidential information with discretion.
- Availability: Must be available to work a part-time schedule, including occasional evening meetings.