Job Description
We are seeking a highly organized and detail-oriented Senior Administrative Assistant to join the dynamic team at the City of Oakland Public Works Department. This is an immediate hire opportunity for a dedicated professional to support our operations and ensure efficient workflow within a government setting. You will play a crucial role in coordinating internal communications and managing complex schedules for department leadership.
Responsibilities
- Manage complex calendars and coordinate high-level meetings, including travel arrangements and logistics.
- Maintain accurate and confidential records, filing systems, and departmental databases.
- Prepare and edit correspondence, reports, and presentations for department leadership.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional communication.
- Process administrative requests, expense reports, and invoices promptly.
- Assist in the preparation of agenda items for city council meetings and public hearings.
- Perform general clerical duties, including data entry and document duplication.
Qualifications
- Minimum of 3 years of administrative experience, preferably within a government or municipal organization.
- High school diploma or equivalent; Associate's degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and government software systems.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and adhere to strict government protocols.