Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our mission-driven team at the Chicago Regional Office. In this pivotal role, you will provide essential support to federal operations, ensuring the efficient flow of information and the maintenance of critical records. You will work in a fast-paced environment, supporting leadership and staff with complex administrative tasks while adhering to strict federal guidelines and security protocols.
Join us in our commitment to serving the nation's veterans. We offer a comprehensive benefits package, including health insurance, retirement plans, and generous paid time off.
Responsibilities
- Manage the daily flow of incoming and outgoing correspondence, ensuring timely responses and accurate filing of sensitive federal documents.
- Prepare, compile, and edit a variety of reports, briefings, and presentations for senior leadership and federal oversight committees.
- Coordinate and schedule high-level meetings, ensuring all logistics, including catering and conference room reservations, are managed flawlessly.
- Maintain and update departmental databases and records systems in strict compliance with federal privacy and retention laws.
- Assist in the preparation of travel requests, vouchers, and expense reports for federal personnel.
- Act as the primary point of contact for internal and external stakeholders, routing requests to the appropriate departments.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 3-5 years of experience in administrative support within a government or corporate setting.
- Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro.
- Familiarity with federal regulations, procurement processes, and security clearance protocols is highly desirable.
- Excellent verbal and written communication skills with the ability to draft professional correspondence.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.