Job Description
We are currently seeking dedicated and motivated individuals to join our team as State Government Administrative Assistants. This is an urgent opportunity for those looking to start a stable career in the public sector without prior experience. At the San Francisco Department of Public Administration, we pride ourselves on transparency, efficiency, and serving our community. We offer a comprehensive benefits package, including health insurance, retirement plans, and paid time off, ensuring a work-life balance that few private sector roles can match.
If you are a recent graduate or looking to pivot your career into government service, this is your chance to contribute to meaningful policy work and civic engagement.
Responsibilities
- Administrative Support: Manage daily correspondence, answer phone inquiries, and direct visitors to the appropriate departments with professionalism and efficiency.
- Data Management: Maintain accurate and up-to-date records in the state database, ensuring compliance with federal and state privacy regulations.
- Document Preparation: Draft, proofread, and format reports, memos, and official correspondence using Microsoft Office Suite.
- Customer Service: Assist constituents with inquiries regarding permits, licenses, and government services via phone, email, and in-person.
- Office Coordination: Schedule meetings for department heads and coordinate logistics for public hearings and town hall events.
- Compliance: Assist in preparing documents for audits and ensuring all office procedures align with state government standards.
Qualifications
- Education: High School Diploma or GED required; Associate’s or Bachelor’s degree in Public Administration, Business, or a related field is a plus.
- Experience: No prior experience required. We provide on-the-job training for qualified candidates.
- Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer navigation skills.
- Communication: Excellent verbal and written communication skills; ability to interact professionally with the public and government officials.
- Attention to Detail: Strong organizational skills with the ability to manage multiple tasks and meet strict deadlines.
- Integrity: Ability to maintain confidentiality and adhere to ethical standards within a government setting.