Job Description
Join the City of San Jose's dynamic team as an Administrative Assistant in our Public Works Department. This entry-level position offers a unique opportunity to contribute to community projects while building a rewarding career in public service. Enjoy competitive benefits, professional development, and the satisfaction of serving California's 10th largest city.
We're seeking motivated individuals with strong organizational skills and a passion for municipal operations. As an integral member of our team, you'll support departmental functions through clerical, communication, and coordination tasks. This role provides comprehensive training in governmental processes and is ideal for recent graduates or career changers looking to enter public administration.
Responsibilities
- Manage departmental correspondence, records, and filing systems using digital and physical methods
- Coordinate calendars, schedule meetings, and arrange logistics for departmental events
- Process administrative paperwork including permits, forms, and departmental requests
- Provide frontline customer service via phone, email, and in-person interactions
- Assist with budget tracking, procurement, and inventory management
- Prepare routine reports, memos, and presentations using Microsoft Office Suite
- Collaborate with cross-functional teams on community outreach initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1-2 years administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle sensitive information with confidentiality and discretion
- Basic knowledge of public sector operations or willingness to learn
- Valid California driver's license (may be required for field visits)
- Ability to pass background check and drug screening