Job Description
Join the City of Chicago's mission to serve our diverse community as an Administrative Assistant. This entry-level role offers unparalleled exposure to municipal operations while building foundational skills in public administration. Enjoy competitive benefits, professional development opportunities, and the chance to contribute directly to initiatives impacting millions of residents. Our inclusive workplace culture values innovation and public service excellence.
Responsibilities
- Support departmental operations through document preparation, filing, and record management
- Manage communications via phone, email, and in-person inquiries with professionalism
- Assist in coordinating meetings, events, and scheduling for departmental staff
- Maintain accurate databases and digital filing systems using Microsoft Office Suite
- Process administrative paperwork including permits, reports, and correspondence
- Collaborate with cross-functional teams to ensure seamless workflow operations
- Adhere to all city policies, procedures, and confidentiality standards
Qualifications
- High school diploma or GED required; associate's degree preferred
- Basic proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced government environment
- Attention to detail with high accuracy in data handling
- Customer service mindset with problem-solving abilities
- U.S. citizenship or legal authorization to work in the U.S.
- Pass background check and drug screening