Job Description
Launch your public service career with the City of Mesa! We're seeking motivated entry-level Administrative Assistants to support critical municipal operations. Join our dedicated team where you'll gain invaluable experience in government administration while serving our vibrant community. Enjoy competitive benefits, professional development opportunities, and the satisfaction of contributing to Mesa's future.
Responsibilities
- Provide comprehensive administrative support including scheduling, document preparation, and records management
- Assist with public inquiries via phone, email, and in-person with professionalism and accuracy
- Manage departmental communications and coordinate inter-agency correspondence
- Maintain digital filing systems and ensure compliance with municipal record-keeping protocols
- Support meeting preparations, agenda creation, and minute-taking for departmental meetings
- Process forms, permits, and applications while ensuring regulatory compliance
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative support experience or internship in public sector
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Excellent written and verbal communication skills
- Ability to handle sensitive information with confidentiality and discretion
- Strong organizational skills and attention to detail
- Valid Arizona driver's license required
- U.S. citizenship or legal authorization to work in the U.S.