Job Description
Join Illinois' dedicated public service team as an Administrative Assistant. This entry-level role offers comprehensive benefits, career growth opportunities, and the chance to contribute directly to state operations. We provide paid training, flexible scheduling options, and a supportive work environment focused on professional development. Ideal for recent graduates looking to build a meaningful career in public administration.
Responsibilities
- Support departmental operations through document processing, data entry, and record maintenance
- Manage calendars, coordinate meetings, and handle correspondence for department leadership
- Assist with public inquiries via phone, email, and in-person interactions
- Prepare routine reports, presentations, and official communications
- Collaborate with cross-functional teams on special projects and initiatives
- Ensure compliance with state policies and record-keeping regulations
- Utilize state-specific software systems for administrative tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and organizational abilities
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Valid Illinois driver's license (if travel required)
- U.S. citizenship or legal authorization to work in the U.S.