Job Description
Join Illinois' premier public service agency as an Administrative Assistant I and launch your career in state government! This entry-level role offers comprehensive benefits, competitive pay, and the opportunity to serve Chicago communities while gaining invaluable administrative experience. No prior government experience required – we provide extensive training and mentorship to support your professional growth.
Responsibilities
- Process and maintain confidential personnel records with 100% accuracy
- Coordinate departmental scheduling and meeting logistics for 15+ staff members
- Manage digital filing systems and document lifecycle using state platforms
- Assist in budget tracking and expenditure reporting for program units
- Respond to public inquiries via phone, email, and in-person channels
- Support grant application preparation and compliance documentation
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to handle sensitive information with discretion
- Strong attention to detail and organizational abilities
- Basic understanding of data privacy regulations (HIPAA/FERPA)
- Valid Illinois driver's license may be required for agency travel