Job Description
Join the Massachusetts State Government as an Administrative Assistant Trainee and launch your public service career! This entry-level position offers comprehensive training and career growth opportunities within Boston's vibrant municipal environment. No prior experience required – we provide all necessary training to succeed in supporting state operations.
As a valued team member, you'll contribute to critical public services while developing professional skills in office management, communication, and government procedures. Enjoy competitive benefits, flexible scheduling options, and the satisfaction of serving your community.
Responsibilities
- Provide administrative support to department staff including scheduling, correspondence, and record management
- Assist constituents via phone and in-person inquiries regarding state programs
- Manage office supplies and inventory with procurement coordination
- Process and maintain digital filing systems with strict confidentiality protocols
- Support departmental meetings through preparation and documentation
- Perform data entry and basic report generation using state software systems
- Coordinate inter-departmental communications and document distribution
Qualifications
- High school diploma or equivalent (GED) required
- No prior experience necessary – comprehensive training provided
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced government environment
- Detail-oriented with strong organizational abilities
- Valid Massachusetts driver's license preferred
- US citizenship or permanent residency required