Job Description
Join the California State Government team as an Administrative Assistant Trainee and launch your public service career! No prior experience required – we provide comprehensive training to support your growth. This entry-level position offers stability, competitive benefits, and the opportunity to serve our diverse San Jose community. Work in a supportive environment where your organizational skills and dedication will be valued.
Responsibilities
- Support department operations through clerical tasks including filing, data entry, and document management
- Assist with scheduling meetings and maintaining department calendars
- Respond to public inquiries via phone, email, and in-person with professionalism
- Prepare routine correspondence and reports using Microsoft Office Suite
- Coordinate office supplies and inventory management
- Collaborate with cross-functional teams on special projects
- Adhere to state government policies and confidentiality protocols
Qualifications
- High school diploma or equivalent (college preferred but not required)
- No prior experience necessary – training provided
- Proficiency in basic computer applications (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Detail-oriented with excellent organizational abilities
- Valid California driver's license may be required for occasional off-site duties