Job Description
Launch your public service career with New York State! We're seeking motivated Administrative Assistant Trainees to join our team in NYC. No prior experience is required—comprehensive training will be provided to help you succeed in supporting state government operations. This full-time position offers competitive pay, comprehensive benefits, and a pathway to long-term career growth in public service.
As a trainee, you'll develop essential administrative skills while contributing to critical state functions. Our supportive environment encourages professional development, with mentorship and structured onboarding programs designed to build your expertise in public sector administration. Join us in serving New Yorkers while building a stable, rewarding career.
Responsibilities
- Provide administrative support including document processing, data entry, and record management
- Assist with scheduling appointments, maintaining calendars, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare routine correspondence, reports, and presentations using Microsoft Office Suite
- Support office operations through supply inventory management and equipment maintenance
- Collaborate with cross-functional teams to ensure efficient workflow
- Participate in training programs to develop administrative competencies
Qualifications
- High school diploma or equivalent required (college coursework preferred but not mandatory)
- No prior experience necessary—entry-level candidates strongly encouraged
- Basic computer proficiency with willingness to learn Microsoft Office Suite
- Strong communication skills and ability to interact professionally with diverse stakeholders
- Detail-oriented with ability to manage multiple tasks in a fast-paced environment
- Commitment to public service values and ethical standards
- Ability to pass background check and fingerprinting requirements