Job Description
Join our dynamic team at the U.S. Department of Health and Human Services as an Administrative Specialist in Baltimore, MD. This pivotal role supports critical federal operations through meticulous documentation, stakeholder coordination, and process optimization. Enjoy competitive federal benefits, professional development opportunities, and the chance to serve the public while advancing your career in a mission-driven environment.
Responsibilities
- Manage official correspondence, records, and filing systems with 100% compliance to federal regulations
- Coordinate cross-departmental meetings, travel arrangements, and executive calendars
- Process financial transactions, reimbursements, and procurement requests via FedPay
- Develop and maintain departmental databases using SharePoint and Microsoft Office Suite
- Support personnel onboarding, training documentation, and HR compliance initiatives
- Conduct quality assurance reviews for all outgoing communications and reports
- Act as primary liaison between regional offices and headquarters leadership
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 3 years experience in federal administrative or executive support roles
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Active security clearance or ability to obtain within 90 days
- Proficient with federal procurement systems (e.g., GSA Advantage)
- Exceptional written/verbal communication skills with federal stakeholders
- Ability to manage competing priorities with strict deadlines
- Familiarity with HHS-specific protocols and procedures preferred