Job Description
Join the City of Chicago's dynamic public service team as an Administrative Specialist. This critical role supports department operations through efficient coordination, documentation, and stakeholder engagement. Enjoy competitive benefits, pension plans, and the opportunity to serve Chicago's diverse communities while advancing your career in public administration.
Responsibilities
- Manage departmental records, databases, and document retention systems
- Coordinate public-facing inquiries, meetings, and community engagement events
- Prepare official reports, correspondence, and policy summaries for leadership
- Oversee procurement processes and vendor contract compliance
- Implement digital workflow improvements using Microsoft Office Suite
- Assist with budget tracking and expenditure reporting
- Train staff on administrative procedures and compliance protocols
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- 3+ years of administrative experience in government or non-profit
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Strong written/verbal communication and interpersonal skills
- Experience with records management systems (e.g., SharePoint)
- Knowledge of Chicago municipal regulations and procurement policies
- Ability to obtain and maintain a City of Chicago security clearance
- Valid Illinois driver's license required