Job Description
Join the State of Arizona's Public Service team as an entry-level Administrative Specialist. This role is your gateway to a rewarding career in public service, supporting critical state operations while developing foundational administrative skills. We offer comprehensive benefits, paid training, and a collaborative work environment in the heart of Phoenix.
Why Join Us? Be part of an organization that values public service, offers career advancement opportunities, and provides stable employment with competitive compensation and benefits including health insurance, retirement plans, and paid time off.
Responsibilities
- Provide administrative support to departmental teams including scheduling, document processing, and record management
- Assist with public inquiries via phone, email, and in-person interactions with professionalism and courtesy
- Prepare, edit, and distribute official correspondence, reports, and presentations
- Manage office supplies, equipment inventory, and facility coordination tasks
- Support data entry and record-keeping using state-specific software systems
- Coordinate meetings, events, and travel arrangements for department staff
- Adhere to all state government policies, procedures, and confidentiality requirements
Qualifications
- High school diploma or equivalent required; Associate's degree preferred
- 0-2 years of administrative support or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills with attention to detail
- Ability to multitask and prioritize assignments in a fast-paced environment
- Basic knowledge of office equipment and standard administrative procedures
- U.S. citizenship and ability to pass required background checks
- Valid Arizona driver's license may be required for some duties