Job Description
Join the City of Philadelphia's dedicated team in serving our vibrant community. We're seeking a meticulous Administrative Specialist to support critical municipal operations in the Mayor's Office. This full-time role offers competitive benefits, pension eligibility, and the opportunity to make meaningful civic impact. Enjoy a collaborative environment in our historic City Hall building with modern amenities.
Why Work for Philadelphia?
- Comprehensive health/dental/vision insurance
- Generous paid time off and holidays
- Pension plan and retirement savings options
- Tuition assistance for professional development
- Student loan forgiveness eligibility
Responsibilities
- Manage official correspondence and records with strict confidentiality protocols
- Coordinate interdepartmental communications and scheduling for senior officials
- Prepare and edit official documents, reports, and presentations
- Oversee procurement processes and budget tracking for departmental operations
- Implement city policies and procedures with precision
- Serve as primary liaison for public inquiries and constituent services
- Support special projects including public events and community outreach
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 3 years administrative experience in government or public sector
- Proficiency in Microsoft Office Suite and municipal record systems
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities with competing deadlines
- Knowledge of Philadelphia city government structure and operations
- Valid Pennsylvania driver's license
- U.S. citizenship required for government clearance