Job Description
Join Illinois' premier public service agency as a Part-Time Records Management Specialist. This flexible 20-hour/week role offers the opportunity to contribute directly to critical public records preservation while maintaining work-life balance. You'll work alongside dedicated professionals committed to serving Illinois' diverse communities with integrity and efficiency.
Why Join Us? Competitive hourly rates, comprehensive training, and a supportive environment where your organizational skills make tangible impact on public service delivery.
Responsibilities
- Digitize, catalog, and maintain confidential public records following state retention policies
- Implement document management systems ensuring compliance with FOIA and HIPAA regulations
- Coordinate records retrieval and destruction processes with department heads
- Train staff on proper records handling procedures and software usage
- Generate monthly compliance reports for audit purposes
- Collaborate with IT on database integration and security protocols
Qualifications
- Associate's degree in Library Science, Business Administration, or related field
- Minimum 1 year records management or administrative experience
- Proficiency in document management software (e.g., DocuWare, M-Files)
- Familiarity with Illinois public records laws and retention schedules
- Excellent attention to detail with ability to handle confidential information
- Strong organizational skills with ability to manage multiple priorities
- Valid Illinois driver's license (occasional travel required)