Job Description
Join the prestigious U.S. Department of Veterans Affairs as an Administrative Specialist in Jacksonville, FL. This is an exceptional opportunity to serve our nation's heroes while advancing your career in federal service. We offer comprehensive benefits, professional development, and a supportive work environment. As a key member of our administrative team, you'll ensure seamless operations and deliver exceptional service to veterans and stakeholders across Northeast Florida.
Responsibilities
- Manage complex calendars, coordinate meetings, and maintain correspondence protocols
- Prepare and process official documents, reports, and forms with precision
- Handle sensitive veteran data in compliance with federal regulations and HIPAA
- Coordinate travel arrangements and expense reporting for senior staff
- Provide frontline support to visitors and resolve inquiries efficiently
- Maintain digital and physical filing systems with strict confidentiality
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- U.S. citizenship required (federal employment mandate)
- Minimum 2 years administrative experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail and accuracy
- Ability to handle confidential information with discretion
- Excellent written and verbal communication skills
- Experience working in government or regulated environments preferred