Job Description
Join California's dynamic public sector immediately! The Department of General Services seeks a highly motivated Administrative Specialist to support critical state operations in San Jose. This urgent opening offers immediate start date with potential for long-term placement. Ideal for candidates with strong organizational skills and passion for public service.
Why Apply?
• Start working within 72 hours
• Competitive state benefits package
• Direct impact on community services
• Flexible hybrid schedule available
Responsibilities
- Process and prioritize high-volume citizen inquiries via phone, email, and in-person channels
- Coordinate departmental records management using state-mandated digital systems
- Support budget tracking and procurement documentation for regional projects
- Assist in public outreach initiatives for state-funded programs
- Maintain compliance with California Public Records Act requirements
- Collaborate with cross-functional teams on emergency response protocols
- Prepare reports for legislative stakeholders using advanced Excel functions
Qualifications
- Associate's degree in Public Administration or related field (or equivalent experience)
- Minimum 2 years administrative experience in government or regulated environment
- Proficiency with California state financial systems (e.g., CARS, FI$Cal)
- Valid California driver's license with clean record
- Ability to obtain Public Trust clearance within 30 days
- Bilingual proficiency in Spanish highly preferred
- Experience with Salesforce or CRM platforms
- Notary Public certification or willingness to obtain