Job Description
Join Louisville Metro Government's Public Services Division and make an immediate impact! We seek a highly motivated Administrative Specialist to support critical city operations with a focus on efficiency and community service. This urgent opening requires someone who can hit the ground running in a dynamic government environment. Enjoy competitive benefits, flexible scheduling, and the opportunity to serve Louisville residents directly.
Why Louisville Metro? Our commitment to innovation and public service has earned us recognition as one of Kentucky's top employers. This role offers stability, growth opportunities, and the chance to work on projects that shape our city's future.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings for executive staff
- Process confidential documents, records, and correspondence with strict adherence to government protocols
- Prepare detailed reports, presentations, and briefing materials for city council meetings
- Oversee office operations including inventory management, supply procurement, and equipment maintenance
- Serve as primary liaison between citizens and government officials, responding to inquiries with professionalism
- Coordinate cross-departmental projects ensuring timely completion and regulatory compliance
- Maintain digital filing systems with advanced document management software
Qualifications
- Associate's degree in Public Administration, Business, or related field (Bachelor's preferred)
- Minimum 3 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and government-specific record-keeping systems
- Ability to obtain and maintain a confidential government clearance
- Exceptional written and verbal communication skills with attention to detail
- Experience managing competing priorities in fast-paced environments
- Knowledge of Kentucky state regulations and local government procedures
- Valid Kentucky driver's license and reliable transportation