Job Description
Join the State of California's Department of General Services as an Administrative Specialist in San Jose. This immediate hire opportunity offers a dynamic role supporting statewide operations with competitive pay and comprehensive benefits. As a key member of our team, you'll contribute to critical state functions while gaining valuable public sector experience. We seek motivated professionals ready to start immediately and make an immediate impact.
Why Join Us? Competitive state benefits package, flexible scheduling, and opportunities for career growth within California's largest employer. This temporary position offers a pathway to potential permanent state employment.
Responsibilities
- Provide comprehensive administrative support including scheduling, correspondence, and records management
- Coordinate departmental meetings, prepare agendas, and maintain accurate minutes
- Manage digital filing systems and ensure compliance with state record-keeping protocols
- Assist in procurement processes and vendor communication
- Process expense reports and financial documentation
- Support cross-departmental projects with data entry and report compilation
- Respond to public inquiries and direct communications to appropriate staff
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Excellent written and verbal communication skills
- Valid California driver's license (if required for travel)
- Ability to pass state background check and fingerprinting