Job Description
Join the City of Oakland's Public Works Department as an Administrative Specialist in a critical support role. This immediate hire position offers competitive compensation, comprehensive benefits, and the opportunity to serve Oakland's diverse community. We're seeking a highly organized professional to ensure seamless operations in our fast-paced municipal environment. Apply today to start within 48 hours!
Responsibilities
- Manage departmental records, databases, and documentation systems with precision
- Coordinate scheduling, meetings, and logistics for executive staff
- Process purchase orders, invoices, and financial documentation
- Provide exceptional customer service to internal and external stakeholders
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Support HR functions including onboarding and compliance documentation
- Implement and maintain departmental administrative procedures
Qualifications
- Minimum 3 years of administrative support experience in government/public sector
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Strong knowledge of municipal procurement processes
- Excellent written and verbal communication skills
- Ability to manage sensitive information with discretion
- Experience with record management systems (e.g., Laserfiche)
- Valid California Driver's License
- US citizenship or permanent residency required