Job Description
The City of San Jose is seeking a highly motivated Administrative Specialist to join our dynamic team immediately. This critical role supports municipal operations with precision and professionalism. Enjoy competitive benefits, flexible scheduling, and the opportunity to serve your community in a fast-paced government environment. Start date: Immediate.
Responsibilities
- Manage departmental correspondence, records, and documentation with strict confidentiality
- Coordinate calendars, meetings, and travel arrangements for senior staff
- Process invoices, purchase orders, and financial transactions using SAP systems
- Respond to public inquiries via phone, email, and in-person with exceptional service
- Prepare reports, presentations, and statistical summaries for leadership review
- Support HR functions including onboarding, file maintenance, and compliance tracking
- Collaborate with cross-functional teams to ensure seamless operational workflows
Qualifications
- Minimum 2 years of administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Valid California Driver's License and reliable transportation
- Ability to obtain required background clearance within 7 days
- Proven experience with document management systems (SharePoint preferred)
- Exceptional organizational skills and attention to detail
- Bilingual English/Spanish certification (highly desirable)