Job Description
Join the State of California's dynamic team in San Jose as an Administrative Specialist. This immediate hire position offers a unique opportunity to contribute directly to public service operations with competitive pay and benefits. We seek a highly organized professional to support critical departmental functions during this temporary assignment.
As a key member of our administrative team, you'll ensure seamless operations while gaining valuable state government experience. The role provides immediate start date and offers a pathway to potential long-term opportunities within California's public sector.
Responsibilities
- Manage departmental calendars, scheduling meetings, and coordinating logistics for staff and external stakeholders
- Process confidential documents, records, and reports with strict adherence to state protocols
- Provide exceptional customer service to the public via phone, email, and in-person inquiries
- Utilize state financial systems to process purchase orders, reimbursements, and budget tracking
- Coordinate with multiple agencies to resolve administrative issues and ensure compliance
- Maintain digital and physical filing systems with precise documentation standards
- Support special projects including event coordination and data analysis initiatives
Qualifications
- Minimum 2 years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to obtain and maintain required state background clearance
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Experience working with confidential information and sensitive data
- Ability to multitask effectively in a fast-paced government setting
- Valid California driver's license (if travel between sites required)