Job Description
Join the City of Chicago's dynamic team as an Administrative Specialist in our Public Communications Division. This immediate hire position offers a unique opportunity to contribute directly to city operations with a competitive compensation package and comprehensive benefits. Work in a fast-paced environment supporting critical municipal initiatives while gaining invaluable public sector experience.
Responsibilities
- Manage departmental scheduling, correspondence, and record-keeping systems
- Coordinate inter-departmental communications and stakeholder meetings
- Assist in preparing official reports, presentations, and public-facing documents
- Process confidential information with strict adherence to data security protocols
- Support grant application processes and compliance documentation
- Manage office inventory and procurement procedures
- Act as primary liaison for public inquiries via phone and digital channels
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- Minimum 2 years administrative experience in government or regulated environment
- Proficiency in Microsoft Office Suite and document management systems
- Strong written/verbal communication skills with attention to detail
- Ability to obtain City of Chicago background clearance
- Experience with public records management (FOIA compliance)
- U.S. citizenship or legal authorization to work in government sector