Job Description
Join Jacksonville's dynamic public service team as an Administrative Specialist in our fast-paced Operations Department. This immediate hire role offers a unique opportunity to contribute directly to city initiatives while gaining valuable government experience. Position starts immediately with potential for permanent placement based on performance. Enjoy competitive benefits, flexible scheduling, and the satisfaction of serving our community.
We seek a detail-oriented professional to support daily operations, manage documentation, and coordinate interdepartmental communications. The ideal candidate will thrive in a structured environment with clear expectations and measurable outcomes. Training provided on municipal systems and protocols.
Responsibilities
- Process and maintain official city records with 100% accuracy
- Coordinate logistics for public meetings and community events
- Manage departmental scheduling and calendar systems
- Prepare reports and correspondence using standardized templates
- Assist with vendor contracts and procurement documentation
- Respond to public inquiries via phone, email, and in-person
- Collaborate with 5+ city departments on cross-functional projects
Qualifications
- High school diploma or equivalent (college degree preferred)
- Minimum 2 years administrative experience
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to obtain security clearance within 30 days
- Valid Florida driver's license
- U.S. citizenship or permanent residency required
- Experience with government databases (e.g., SAP, Oracle)
- Strong attention to detail and organizational skills