Job Description
Join the City of Oakland's dynamic team as an Administrative Specialist in our Public Works Department. This immediate hire position offers a unique opportunity to contribute directly to community-focused government initiatives while gaining invaluable public sector experience. We seek a highly motivated individual with exceptional organizational skills to support critical departmental operations. Enjoy competitive benefits, flexible scheduling, and the chance to make an immediate impact in one of America's most vibrant cities.
Responsibilities
- Provide comprehensive administrative support to department heads and project teams
- Manage calendars, coordinate meetings, and maintain accurate records
- Process purchase orders, expense reports, and financial documentation
- Prepare and distribute official correspondence, reports, and presentations
- Act as primary liaison between departments and external stakeholders
- Utilize city software systems for data entry and record maintenance
- Support grant application processes and compliance documentation
Qualifications
- Minimum 2 years of administrative experience in government or public sector
- Proficiency in Microsoft Office Suite and database management
- Strong written and verbal communication skills
- Ability to handle sensitive information with confidentiality
- Proven problem-solving and multitasking capabilities
- Valid California Driver's License (may be required)
- U.S. citizenship or legal authorization to work in the U.S.
- Pass background check and drug screening