Job Description
Join the dynamic team at the Commonwealth of Massachusetts and make a meaningful impact on public service! We're seeking a detail-oriented Administrative Specialist to support critical state operations in Boston. Enjoy the stability of government employment with the unique benefit of weekly pay, ensuring consistent financial flow. This role offers comprehensive benefits, career advancement opportunities, and the pride of serving your community.
Position includes hybrid work options (3 days in-office/2 remote), competitive retirement plans, and generous paid time off. Our commitment to work-life balance and professional development makes this an ideal opportunity for dedicated professionals.
Responsibilities
- Manage departmental correspondence, records, and filing systems with meticulous attention to detail
- Coordinate scheduling, meetings, and travel arrangements for senior staff
- Process financial transactions and budget documentation ensuring compliance with state regulations
- Provide exceptional customer service to state agencies, constituents, and stakeholders
- Utilize state-specific software platforms for data entry and reporting
- Assist in onboarding new employees and training program coordination
- Prepare and edit official documents, reports, and presentations
Qualifications
- Associate's degree or equivalent experience in public administration/business administration
- Minimum 2 years of administrative support experience in government or regulated environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database management
- Strong organizational skills with ability to manage competing priorities
- Excellent written and verbal communication skills
- Knowledge of Massachusetts state procurement procedures preferred
- Ability to obtain and maintain a government security clearance