Job Description
Join Philadelphia's dynamic municipal team as a City Clerk, the guardian of civic records and public trust. This pivotal role ensures seamless governance operations while upholding the highest standards of transparency and efficiency. You'll be the cornerstone of our democratic processes, managing critical documents that shape the city's future.
As the official custodian of municipal records, you'll orchestrate elections, manage public information requests, and maintain legislative archives. This position offers unparalleled exposure to Philadelphia's governance framework while providing direct impact on civic engagement and accountability.
Responsibilities
- Administer official city records including ordinances, minutes, and resolutions with meticulous attention to detail
- Oversee election processes and voter registration compliance in coordination with Board of Elections
- Manage public record requests ensuring timely responses while adhering to Sunshine Act requirements
- Prepare and certify official documents including contracts, permits, and legislative actions
- Coordinate with City Council and Mayoral offices on procedural documentation and compliance
- Implement records management systems ensuring archival accuracy and digital accessibility
- Supervise municipal licensing operations for business permits and regulatory compliance
Qualifications
- Bachelor's degree in Public Administration, Political Science, or related field
- Minimum 5 years experience in municipal government records management
- Expertise in Pennsylvania Sunshine Act and open records regulations
- Advanced proficiency in document management systems (e.g., Laserfiche, SharePoint)
- Professional certification as Municipal Clerk (MMC) or Certified Municipal Clerk (CMC) preferred
- Exceptional communication skills for public interactions and stakeholder coordination
- Demonstrated ability to manage complex projects with competing priorities
- Knowledge of Philadelphia's charter and legislative processes