Job Description
Join Baltimore's dynamic municipal team as City Clerk and become the guardian of our city's institutional memory. This pivotal role combines administrative excellence with public service leadership, ensuring seamless governmental operations while upholding the highest standards of transparency and accountability. You'll serve as the official record-keeper for Baltimore's legislative actions, manage critical civic documentation, and facilitate public access to municipal information. This position offers unparalleled opportunities to shape Baltimore's governance framework while working directly with elected officials, department heads, and community stakeholders.
We seek a detail-oriented professional with a passion for civic engagement and municipal governance. The ideal candidate will thrive in a fast-paced environment while maintaining meticulous attention to detail and unwavering ethical standards. Enjoy comprehensive benefits, professional development opportunities, and the satisfaction of contributing to Baltimore's vibrant future.
Responsibilities
- Manage and maintain all official city records, ordinances, resolutions, and minutes in accordance with Maryland state laws
- Oversee the city's legislative documentation process, including preparation and distribution of council agendas and packets
- Administer oaths of office and provide notary services for municipal officials and documents
- Coordinate public records requests and ensure compliance with Maryland's Public Information Act
- Manage municipal elections processes including ballot preparation, polling place coordination, and results certification
- Supervise records management systems and implement digital archiving solutions
- Serve as clerk to the Baltimore City Council, including meeting preparation and minute-taking
- Develop and maintain records retention policies in alignment with state requirements
Qualifications
- Bachelor's degree in Public Administration, Political Science, Business Administration, or related field
- Minimum 5 years of municipal government or records management experience
- Comprehensive knowledge of Maryland Public Information Act and municipal recordkeeping laws
- Advanced proficiency in document management systems (e.g., Laserfiche, SharePoint)
- Certified Municipal Clerk (CMC) designation preferred
- Exceptional written and verbal communication skills with demonstrated ability to draft clear, precise documents
- Proven experience managing public records requests and FOIA compliance
- Ability to maintain strict confidentiality and exercise independent judgment in sensitive matters