Job Description
Join Chicago's dynamic municipal leadership as we seek an experienced City Clerk to drive operational excellence in government administration. This critical role safeguards the integrity of civic records while delivering exceptional service to residents, businesses, and elected officials. You'll be at the heart of Chicago's democratic processes, ensuring transparency and compliance with municipal regulations.
As a cornerstone of Chicago's governance structure, the City Clerk's office manages everything from vital records to legislative documentation. We're looking for a visionary leader who can modernize record-keeping systems, enhance digital accessibility, and foster interdepartmental collaboration. This is your opportunity to shape the future of municipal services in America's third-largest city.
Responsibilities
- Oversee preservation and management of all official municipal records including ordinances, resolutions, and meeting minutes
- Supervise issuance of business licenses, permits, and public records requests with 48-hour compliance standards
- Coordinate city elections and voter registration processes in collaboration with Board of Election Commissioners
- Develop and implement digital archiving systems to replace legacy paper-based workflows
- Act as custodian of the official city seal and administer oaths of office for public officials
- Manage departmental budget allocation and vendor contracts for record-keeping technologies
- Lead public outreach initiatives to enhance civic engagement through transparent record accessibility
Qualifications
- Bachelor's degree in Public Administration, Business Management, or related field (Master's preferred)
- Minimum 5 years experience in municipal government or public records management
- Illinois Notary Public certification or ability to obtain within 90 days
- Expertise in digital records management systems (e.g., Laserfiche, DocuWare)
- Proven ability to manage complex budgets and procurement processes
- Deep knowledge of Illinois Election Code and Municipal Code compliance
- Advanced proficiency in Microsoft Office Suite and data analytics tools
- Illinois driver's license with clean driving record