Job Description
Join the City of Portland's dynamic team as a City Clerk and become the guardian of civic integrity. This pivotal role ensures transparent governance by managing public records, facilitating democratic processes, and connecting residents with essential services. You'll work in a collaborative environment where precision meets public service, shaping how Portlandians engage with their city. If you're passionate about administrative excellence and community impact, this is your opportunity to make history.
Responsibilities
- Oversee municipal elections, voter registration, and ballot initiatives ensuring compliance with state and federal regulations
- Manage official city records, archives, and public information requests with meticulous attention to detail
- Prepare and maintain council meeting agendas, minutes, and legislative documentation
- Serve as custodian of city seal, contracts, and official documents with legal precision
- Coordinate public records retention policies and digital record-keeping systems
- Advise city departments on records management best practices and FOIA compliance
- Facilitate public access to information through digital portals and in-person services
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (Master's preferred)
- Minimum 5 years experience in municipal government or public records management
- Expertise in Oregon public records laws (ORS 192) and election administration
- Advanced proficiency in document management systems (e.g., Laserfiche, DocuWare)
- Proven ability to manage complex projects with competing deadlines
- Superior communication skills with ability to interact with diverse stakeholders
- Certified Municipal Clerk (CMC) designation or willingness to obtain within 2 years