Job Description
Join the administrative backbone of the City of Chicago. The Office of the City Clerk serves as the custodian of the City's official records and is dedicated to ensuring transparency and accessibility for all residents. We are currently seeking a highly organized and detail-oriented City Clerk & Records Management Specialist to support our mission of public service.
In this pivotal role, you will manage the flow of information between the Mayor, the City Council, and the public. You will be responsible for maintaining the integrity of our legislative archives, processing business licenses, and ensuring compliance with the Freedom of Information Act (FOIA). If you thrive in a fast-paced government environment and possess a passion for history and civic duty, we encourage you to apply.
Responsibilities
- Manage and maintain official City Council minutes, ordinances, and resolutions with the highest degree of accuracy.
- Process and issue various municipal licenses, permits, and certifications to businesses and residents.
- Respond to and manage Freedom of Information Act (FOIA) requests in a timely and professional manner.
- Assist the public with inquiries regarding city codes, voting information, and historical records.
- Oversee the digitization and preservation of historical city documents and archives.
- Coordinate logistics for City Council meetings, including agenda preparation and meeting materials distribution.
- Collaborate with various city departments to streamline record-keeping processes.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration, History, or related field preferred.
- Minimum of 3 years of experience in records management, office administration, or government service.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software (e.g., SharePoint, Adobe Acrobat).
- Strong attention to detail and the ability to maintain confidentiality of sensitive information.
- Excellent verbal and written communication skills with a focus on customer service.
- Working knowledge of Illinois public records laws and FOIA regulations.