Job Description
Are you looking for a stable and rewarding career in public service? The City of Chula Vista is currently seeking a detail-oriented City Clerk / Administrative Assistant to join our dynamic team. This is a direct hire opportunity where you will play a crucial role in maintaining the integrity of our municipal records and ensuring smooth administrative operations.
As a member of our administration team, you will be the face of the City to many residents and visitors. We are looking for a professional who excels in organization, possesses strong communication skills, and is committed to serving the community with excellence.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Pension plan and opportunities for career growth within the City.
- A collaborative and inclusive work environment.
Job Summary
The ideal candidate will be responsible for managing official documents, coordinating city council meetings, and providing exceptional customer service to the public. This is a high-impact role that requires precision and a proactive approach to office management.
Responsibilities
- Manage and maintain the City's official records, including minutes, resolutions, and ordinances.
- Prepare and distribute agendas for City Council and Board meetings.
- Respond to public inquiries via phone, email, and in-person, directing them to the appropriate department.
- Perform data entry and maintain accurate databases for departmental records.
- Coordinate special events and community outreach activities as assigned.
- Assist in the preparation of reports and correspondence for senior management.
Qualifications
- High School Diploma or GED required; Associate's degree in Business Administration or related field preferred.
- Minimum of 1-2 years of experience in a clerical or administrative role, preferably within a government or public sector setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and government filing software.
- Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.