Job Description
Are you passionate about public service and maintaining the integrity of municipal records? The City of Boston is seeking a highly organized and professional City Clerk / Records Management Specialist to join our dynamic team. In this pivotal role, you will serve as the primary custodian of the City's official documents, ensuring accessibility and compliance with state and federal regulations. You will play a vital role in facilitating civic engagement through elections and maintaining the historical continuity of our community.
Why Join Us?
We offer a competitive benefits package, a collaborative work environment, and the opportunity to make a tangible difference in the lives of Boston residents. If you have a strong attention to detail and a commitment to excellence, we want to hear from you.
Responsibilities
- Vital Records Management: Oversee the recording, indexing, and archiving of vital records, including birth, death, and marriage certificates, ensuring strict adherence to privacy laws.
- Election Administration: Assist in the coordination and execution of local, state, and municipal elections, including voter registration drives and polling place management.
- Constituent Services: Serve as the primary point of contact for residents, providing guidance on public records requests, business licenses, and municipal procedures.
- Document Control: Maintain the official City seal, manage correspondence, and prepare official minutes for City Council meetings and Board meetings.
- Compliance & Regulation: Ensure all records management practices comply with Massachusetts General Laws and City ordinances.
Qualifications
- Education: Bachelor's degree in Public Administration, History, or a related field preferred; High School Diploma with significant relevant experience may be considered.
- Experience: Minimum of 3-5 years of experience in records management, government administration, or a related clerical role.
- Technical Skills: Proficiency in document management software (e.g., Adobe Acrobat, SharePoint) and database management systems.
- Communication: Excellent verbal and written communication skills, with the ability to interact effectively with diverse populations.
- Attention to Detail: Exceptional organizational skills and the ability to maintain accuracy in high-volume environments.