Job Description
We seek a dedicated Federal Administrative Specialist to join our Dallas team immediately. This critical role supports veteran services through meticulous documentation, compliance adherence, and stakeholder coordination. You'll be the backbone of our operations, ensuring seamless administrative workflows while upholding federal standards. If you're passionate about public service and possess exceptional organizational skills, this is your opportunity to make a tangible impact in our community.
Responsibilities
- Manage classified/unclassified document processing with 100% accuracy per federal regulations
- Coordinate veteran benefit applications and correspondence across multiple agencies
- Maintain digital/physical records systems with audit-ready documentation
- Provide administrative support to 15+ staff members including scheduling and reporting
- Ensure compliance with FOIA, HIPAA, and VA-specific protocols
- Process travel authorizations and expense reimbursements through FedTravel system
- Support cross-functional projects requiring administrative expertise
Qualifications
- Minimum 2 years federal administrative experience or equivalent
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Active security clearance or ability to obtain one within 30 days
- Knowledge of federal procurement procedures (FAR/DFARS)
- Proven experience with records management systems (e.g., SharePoint, VA FileMan)
- Ability to handle sensitive information with discretion and confidentiality
- Strong written communication skills for interagency correspondence
- U.S. citizenship and ability to pass federal background check