Job Description
The City of Sacramento is seeking a highly organized and detail-oriented City Clerk / Records Specialist to join our dedicated team of public servants. In this influential role, you will serve as the primary custodian of the City's official records and the administrative heart of our local government operations.
We are looking for a candidate who excels in a fast-paced environment, possesses a deep commitment to transparency and public service, and has the technical proficiency to manage complex digital and physical archives. Join us in shaping the future of our community.
Responsibilities
- Manage and maintain the official City Charter, ordinances, resolutions, and meeting minutes with the highest level of accuracy and confidentiality.
- Prepare, distribute, and post meeting agendas, packets, and supporting documents for City Council and various Commissions.
- Provide exceptional customer service to the public, vendors, and city staff by responding to inquiries regarding permits, records requests, and administrative procedures.
- Ensure strict compliance with the California Public Records Act (CPRA) and other relevant state and local laws regarding information retention and disclosure.
- Assist in the administration of municipal elections, including ballot preparation, polling site coordination, and post-election reporting.
- Oversee the document imaging and records management system, ensuring digital accessibility and proper archiving.
- Coordinate interdepartmental communications and maintain detailed records of official actions taken by the City leadership.
Qualifications
- High school diploma or equivalent; an Associate’s degree in Public Administration, Paralegal Studies, or a related field is highly preferred.
- Minimum of 3 years of experience in a municipal government office, legal administration, or a comparable records management role.
- Strong working knowledge of California Government Codes and the Brown Act.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management software (e.g., SharePoint, eFile).
- Excellent verbal and written communication skills with the ability to interpret complex regulations for the public.
- Demonstrated ability to maintain strict confidentiality and exercise sound judgment under pressure.