Job Description
Join the City of Chicago's public service team as an Administrative Assistant and launch your career in state government without prior experience. We provide comprehensive training and mentorship to develop essential administrative skills while serving our diverse communities. This full-time position offers competitive benefits, pension plans, and opportunities for advancement within Illinois state government.
Our department values inclusivity, professionalism, and dedication to public service. You'll work in a supportive environment where your contributions directly impact Chicago residents. We encourage applications from motivated individuals passionate about urban governance and community development.
Responsibilities
- Provide clerical support including document processing, data entry, and record management
- Assist with scheduling, meeting coordination, and correspondence preparation
- Manage office supplies inventory and basic equipment maintenance
- Support public inquiries via phone, email, and in-person interactions
- Collaborate with cross-functional teams on administrative projects
- Maintain accurate filing systems and digital document repositories
- Participate in departmental training and professional development
Qualifications
- High school diploma or equivalent (college degree preferred)
- No prior experience required - training provided
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Attention to detail and organizational aptitude
- Commitment to public service ethics and confidentiality
- Valid Illinois driver's license may be required for errands