Job Description
Join Oakland's dynamic public service team as an Entry-Level Administrative Assistant! This is your gateway to a rewarding career in local government, where you'll directly contribute to community initiatives while gaining invaluable public sector experience. Enjoy competitive benefits, professional development opportunities, and the satisfaction of serving Oakland residents. Our inclusive workplace culture welcomes diverse talent and offers structured mentorship programs to accelerate your growth.
Responsibilities
- Provide comprehensive administrative support to departmental staff including scheduling, correspondence, and record management
- Assist with public inquiries via phone, email, and in-person interactions with professionalism and cultural sensitivity
- Prepare, edit, and distribute official documents, reports, and presentations ensuring accuracy and compliance
- Manage departmental databases and digital filing systems with strict attention to data integrity protocols
- Coordinate logistics for meetings, events, and community outreach programs
- Process financial transactions, purchase orders, and expense reports following governmental accounting standards
- Support cross-departmental initiatives through collaborative communication and task coordination
Qualifications
- High school diploma or equivalent; Associate's or Bachelor's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with ability to manage multiple priorities simultaneously
- Excellent written and verbal communication abilities
- Basic knowledge of public sector operations and procedures
- Ability to pass background check and fingerprinting process
- Valid California Driver's License (may be required for field assignments)
- Commitment to public service ethics and confidentiality standards