Job Description
Join California's public service team as an Entry-Level Administrative Assistant in San Jose! This is your gateway to a rewarding career in state government, where you'll support critical operations while gaining invaluable professional experience. We offer comprehensive benefits, training programs, and a collaborative environment dedicated to serving our communities.
As a state agency, we're committed to diversity, equity, and inclusion. No prior government experience required – we're looking for motivated individuals with strong organizational skills and a passion for public service.
Responsibilities
- Provide comprehensive administrative support including scheduling, correspondence, and records management
- Assist with data entry and document processing using state systems
- Coordinate meetings, events, and travel arrangements for department staff
- Respond to public inquiries via phone, email, and in-person with professionalism
- Maintain filing systems and ensure compliance with state record-keeping protocols
- Collaborate with cross-functional teams on special projects and initiatives
- Support budget tracking and procurement processes under supervision
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Ability to pass background check and fingerprinting
- Excellent written and verbal communication skills
- Customer service orientation with problem-solving abilities
- Basic knowledge of public sector operations (training provided)
- Valid California driver's license (if required for duties)