Job Description
Join our dynamic team at the State of California and launch your public service career! We're seeking motivated individuals for an entry-level Administrative Assistant position in San Jose. No prior experience required—comprehensive training provided. Enjoy competitive benefits, job stability, and the opportunity to make a meaningful impact in your community.
This role offers a supportive environment where you'll develop essential skills while supporting critical state operations. We value diversity and encourage applications from all backgrounds. Ready to start your journey in government service?
Responsibilities
- Provide administrative support to department staff including document preparation and filing
- Manage incoming communications and direct inquiries to appropriate personnel
- Maintain accurate records using digital and physical filing systems
- Assist with scheduling meetings, appointments, and conference room logistics
- Process basic data entry and maintain departmental databases
- Support departmental projects and special initiatives as assigned
- Perform general office duties including mail distribution and supply management
Qualifications
- High school diploma or equivalent (GED)
- Strong written and verbal communication skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Ability to learn new systems and procedures quickly
- Excellent organizational and time-management abilities
- Customer service-oriented mindset with attention to detail
- Valid California driver's license may be required for occasional errands
- Must pass background check and fingerprinting