Job Description
Join the City of San Jose's dynamic team as an Entry-Level Administrative Specialist! This is your gateway to a rewarding career in public service, offering competitive benefits, professional development, and the opportunity to serve our vibrant community. We're seeking motivated individuals ready to contribute to innovative municipal projects while gaining invaluable experience in government operations. Our collaborative environment supports growth and provides mentorship for aspiring public servants.
Responsibilities
- Support departmental operations through document management, data entry, and record maintenance
- Assist with public inquiries via phone, email, and in-person interactions
- Prepare and distribute official correspondence, reports, and presentations
- Coordinate meetings, appointments, and event logistics for department staff
- Maintain accurate filing systems both physical and digital
- Collaborate with cross-functional teams on special projects and initiatives
- Adhere to all city policies, procedures, and confidentiality standards
Qualifications
- High school diploma or equivalent (Bachelor's degree preferred)
- 1+ years of administrative support or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Attention to detail with high accuracy in data handling
- Basic knowledge of public sector operations preferred
- Must pass background check and drug screening