Job Description
Join Portland's dynamic public service team as an Entry-Level Administrative Specialist in the Bureau of Human Services. This role offers unparalleled training and growth opportunities while supporting critical community programs. You'll gain hands-on experience in government operations while making a tangible impact on Portland residents' lives. Enjoy comprehensive benefits, flexible work arrangements, and a collaborative environment committed to equity and innovation.
Our ideal candidate thrives in fast-paced settings, possesses strong organizational skills, and shares our passion for public service. No prior government experience required – we're seeking motivated individuals ready to build meaningful careers in public administration.
Responsibilities
- Provide comprehensive administrative support including scheduling, records management, and document processing
- Coordinate departmental communications via email, phone, and in-person interactions
- Assist with program data collection, entry, and reporting using specialized government software
- Support community outreach initiatives including event coordination and public inquiries
- Prepare routine reports, presentations, and correspondence following government protocols
- Collaborate with cross-functional teams on special projects and process improvements
- Ensure compliance with city policies, confidentiality requirements, and accessibility standards
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year experience in administrative support or customer service role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Exceptional written and verbal communication skills with attention to detail
- Ability to manage multiple priorities with strong time management skills
- Basic knowledge of data management principles and record-keeping systems
- Commitment to equity, diversity, and inclusion in public service
- Valid Oregon driver's license may be required for occasional travel