Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Miami! We're urgently seeking a highly skilled Federal Administrative Specialist to support essential operations and ensure compliance with federal regulations. This is your opportunity to make a tangible impact while enjoying competitive benefits and career growth opportunities. Apply now to become part of a dedicated public service team.
Responsibilities
- Manage and maintain confidential federal records with meticulous attention to detail and compliance requirements
- Coordinate complex scheduling, meetings, and correspondence for senior leadership
- Process financial transactions, procurements, and travel authorizations in accordance with federal guidelines
- Prepare official reports, briefings, and correspondence for internal and external stakeholders
- Provide frontline administrative support to veterans and their families with empathy and professionalism
- Utilize federal databases and systems for data entry, retrieval, and analysis
- Train and mentor junior staff on administrative procedures and protocols
Qualifications
- Minimum 2 years of federal administrative experience or equivalent in government/private sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and federal systems (e.g., VA, GSA)
- Strong knowledge of federal procurement, records management, and privacy regulations (HIPAA, FOIA)
- Exceptional organizational skills with ability to manage competing priorities under tight deadlines
- Excellent written and verbal communication skills with ability to interact with diverse stakeholders
- Valid U.S. citizenship and ability to pass federal background check
- Associate's degree in Business Administration or related field (Bachelor's preferred)