Job Description
Join the Mission of Citizenship and Immigration Services.
We are currently seeking a dedicated Federal Administrative Specialist to support the operations of our Los Angeles Field Office. This is a unique opportunity to serve the public trust in a high-impact environment. You will play a pivotal role in ensuring the smooth and efficient functioning of our adjudication and services teams.
In this role, you will serve as the backbone of office operations, handling sensitive information with the utmost confidentiality and professionalism. You will work in a dynamic federal setting that values integrity, diversity, and excellence. If you are looking for a stable, rewarding career in public service with comprehensive benefits and a clear path for advancement, we encourage you to apply.
Responsibilities
- Operational Support: Manage complex calendars, coordinate high-level meetings, and arrange domestic and international travel for senior leadership staff.
- Correspondence Management: Draft, proofread, and prepare official correspondence, reports, and briefing materials using standard government formatting.
- Records Management: Maintain accurate and organized filing systems for both electronic and physical records, ensuring compliance with federal retention schedules.
- Information Technology Support: Serve as the primary point of contact for office technology issues, including troubleshooting hardware/software, managing printers, and assisting with the implementation of new federal systems.
- Staff Assistance: Assist with onboarding new employees, processing timecards, and managing office supply inventories to ensure continuity of operations.
- Security Compliance: Enforce office security protocols, manage visitor access logs, and ensure the protection of sensitive government information (SBU).
Qualifications
- Citizenship Requirement: Must be a U.S. Citizen or eligible for federal employment.
- Education: High School Diploma or equivalent; Associate’s Degree or higher in Business Administration, Public Administration, or a related field is preferred.
- Experience: Minimum of 3 years of progressively responsible administrative experience in a professional office setting, preferably within the federal or public sector.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with government-specific software (e.g., GSConnect, iPermit) is required.
- Communication: Superior written and verbal communication skills with the ability to draft clear and concise correspondence.
- Security Clearance: Ability to obtain and maintain a Secret Security Clearance.