Job Description
Are you a detail-oriented professional with a passion for public service? Apex Government Services is seeking a highly skilled Federal Administrative Specialist to join our team in Philadelphia, PA. In this pivotal role, you will provide critical administrative support to federal agencies, ensuring seamless operations, strict compliance with federal regulations, and the efficient management of sensitive information.
We are looking for a proactive individual who thrives in a fast-paced environment and possesses a strong understanding of federal protocols. If you are ready to advance your career in the public sector, we want to hear from you.
Responsibilities
- Manage high-volume correspondence, including drafting, reviewing, and distributing memos, emails, and official documents for federal stakeholders.
- Coordinate complex schedules, arrange travel logistics, and prepare briefing materials for senior executives.
- Maintain and organize confidential federal records, ensuring compliance with retention policies and privacy laws (e.g., FERPA, HIPAA).
- Facilitate inter-agency communications and act as the primary point of contact for administrative inquiries.
- Assist in the preparation of reports, presentations, and grant applications requiring rigorous attention to detail.
- Monitor office operations to ensure adherence to safety protocols and budgetary constraints.
- Support the onboarding and offboarding process for federal personnel, including processing paperwork and security clearances.
Qualifications
- Bachelor’s degree in Public Administration, Business Management, or a related field (or equivalent work experience).
- Minimum of 2-4 years of experience in administrative support, preferably within a government or federal contracting environment.
- Strong working knowledge of federal regulations, procurement processes, and administrative procedures.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with case management or record-keeping software.
- Exceptional written and verbal communication skills with the ability to convey complex information clearly.
- High level of discretion and the ability to handle sensitive information with absolute confidentiality.
- Ability to work independently and collaboratively in a team-oriented setting.