Job Description
Join a mission-critical organization dedicated to public service and excellence. Jacksonville Federal Services Group is currently seeking a detail-oriented Federal Administrative Specialist to support our operations in Jacksonville, FL. In this pivotal role, you will serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and efficient workflow management within a federal context.
We offer a competitive benefits package, including comprehensive health coverage, a generous retirement plan, and opportunities for professional development. If you possess a strong background in federal regulations and a commitment to accuracy, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work with a dynamic team in a high-impact environment.
- Professional growth and leadership development programs.
- Stable employment with a focus on work-life balance.
Responsibilities
- Manage High-Volume Correspondence: Oversee the intake, routing, and response to emails, letters, and official inquiries, ensuring strict adherence to federal communication protocols.
- Record Management: Maintain and organize physical and digital records in compliance with the National Archives and Records Administration (NARA) standards and agency specific policies.
- Office Coordination: Schedule and coordinate executive meetings, prepare briefing materials, and manage conference room logistics for federal stakeholders.
- Compliance Oversight: Monitor office procedures to ensure compliance with applicable federal laws, regulations, and internal governance policies.
- Reporting & Analytics: Compile weekly and monthly activity reports, analyzing data trends to improve office efficiency and reporting accuracy.
- Vendor Liaison: Serve as the primary contact for external service providers, including IT support, facility management, and courier services.
Qualifications
- Education: Bachelor's degree in Public Administration, Business Management, or a related field is preferred. High school diploma with significant government experience may be considered.
- Experience: Minimum of 3-5 years of experience in administrative support, preferably within a federal, state, or municipal government environment.
- Regulatory Knowledge: Demonstrated understanding of federal record-keeping standards and government procurement regulations.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with case management software (e.g., Salesforce, SharePoint).
- Communication Skills: Exceptional written and verbal communication skills with the ability to draft clear, professional correspondence for executive leadership.
- Integrity: Unwavering commitment to confidentiality, discretion, and ethical conduct in handling sensitive government information.