Job Description
Join the Public Service: Federal Administrative Specialist Position in Louisville, KY
Are you looking for a stable, rewarding career with the federal government? We are currently seeking a highly organized and detail-oriented Federal Administrative Specialist to join our team in Louisville, Kentucky. This is an excellent opportunity to serve the community while enjoying competitive benefits and job security within a prestigious federal agency.
In this role, you will serve as the face of our office, ensuring seamless operations and maintaining the high standards expected of federal employees. You will be responsible for managing complex schedules, processing confidential documentation, and coordinating inter-agency communications. If you possess strong leadership skills and a passion for public service, we encourage you to apply.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Generous paid time off and federal holidays.
- Opportunities for professional growth and advancement within the federal sector.
- Contribution to meaningful public policy and community initiatives.
Key Responsibilities:
- Oversee the daily administrative operations of the Louisville regional office, ensuring efficiency and adherence to federal protocols.
- Manage and prioritize a high-volume calendar of meetings, appointments, and travel arrangements for senior leadership.
- Prepare, review, and distribute internal memos, correspondence, and reports while maintaining strict confidentiality of sensitive government records.
- Coordinate inter-departmental projects and serve as the primary point of contact for external vendors and federal partners.
- Maintain and update electronic filing systems and databases in compliance with federal retention schedules.
- Assist in the recruitment and onboarding process for new federal staff members.
Qualifications:
- High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Public Administration, or a related field is highly preferred.
- Minimum of 3-5 years of administrative experience, preferably within a government or large corporate environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with federal case management software.
- Excellent verbal and written communication skills with the ability to draft clear, professional correspondence.
- Demonstrated ability to handle sensitive information with the utmost discretion and integrity.
- Ability to work independently and collaboratively within a team-oriented federal setting.
- Willingness to undergo a standard background check and obtain necessary security clearance as required by the agency.
Responsibilities
- Oversee daily administrative operations and ensure adherence to federal protocols.
- Manage high-volume schedules, appointments, and travel arrangements for senior leadership.
- Prepare, review, and distribute internal memos, correspondence, and reports while maintaining strict confidentiality.
- Coordinate inter-departmental projects and serve as the primary point of contact for external partners.
- Maintain and update electronic filing systems in compliance with federal retention schedules.
- Assist in the recruitment and onboarding process for new federal staff.
Qualifications
- High school diploma or GED required; Bachelor’s degree preferred.
- Minimum of 3-5 years of administrative experience, preferably within government or large corporate environments.
- Strong proficiency in Microsoft Office Suite and federal case management software.
- Excellent verbal and written communication skills.
- Demonstrated ability to handle sensitive information with discretion.
- Ability to work independently within a team-oriented federal setting.
- Willingness to undergo a background check and obtain necessary security clearance.